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Healthcare Reform #2--Another Major Transition for HIM Minimize
 
By Rosalyn Johnson, RHIA
 
I was intrigued by slide number 13 on the AHIMA Power Point presentation for Health Information and Technology Week. It was titled, “A Day in the Life…” capturing all of the different processes that we interact with on a daily basis. How different our life has become as compared to the time when I graduated from Medical Record Administration in 1977. We could pretty much control the paper processes according to Edna K. Huffman’s guidelines without any interference from external forces. Coding was useful for statistical reports and selecting cases for our beloved committees.   Life was pretty simple in medical records. 
 
After three decades of regulatory transitions, I am sure we can all agree that our world has become quite complex.   “On a daily basis, HIM professionals are confronted with new challenges on how to manage health information with existing and new regulations and guidelines to maintain a sound and legally compliant health record,” states the author of the AHIMA slide presentation.   What a mouthful, an overwhelming reality, that HIM has emerged from using library concepts to driving the heartbeat of treatment, payment and operations through data. We find ourselves overwhelmed at the complex processes woven in today’s health reform revolution. It’s much like unraveling the secrets of the universe.  
 
Oh how I miss those days in the 1980’s during the first revolution in health reform. That’s when hospitals lost their power to set their own fees for service. Because of rising medical inflation and deep economic deterioration, the government was forced to seek a solution and DRG’s were it. Does anyone remember running your fingers through the DRG decision tree until 3M offered an automated solution? I think that was the beginning of the end of lazy days in medical records. DRG’s triggered a shift in the balance of political and economic power between providers and those who paid for care and here we are.
 
Where is that, you ask? We are facing the second revolution in health care reform. Back in the day, data impacted a small portion of what it meant to care for patients and run hospital operations. But now, every single data element captured from the point of admission to coding and billing can make a huge difference in how patients view the quality of care and how insurers will pay for it. Providers are facing a report card where their overall performance will be driven by data. To put it bluntly, payors now have the upper hand in their financial relationship with healthcare.
 
The economic crisis of the 1970’s is no match for the tsunami headed our way. There are 78 million baby boomers getting ready for Medicare benefits. Hey, that includes me and my friends who started this HIM journey with me!   We will be working through the second revolution, unraveling the secrets of the Patient Protection and Affordable Care Act, Meaningful Use, and ICD-10. While the RAC program is currently recouping reimbursement on the back end, these initiatives are gearing up to withhold money on the front end. Initiatives like value based purchasing, accountable care organizations, hospital readmission reduction program, shared savings program, just to name a few. This is a time when our expertise as HIM professionals becomes crucial.
 
How do you balance competing priorities that have overlapping deadlines?    Slide number 13, as mentioned in my opening remarks, provides a clue. It shows a big picture of the HIM world broken down into pieces.   Perhaps if we stop and take a look at the big picture of where healthcare is going we will not miss the forest for the trees. Here are a few suggestions that I’m sure we all have used in navigating our way through other big issues:
 
·         Education: Set aside some time to educate yourself on what the initiatives mentioned above mean and identify the specific impact on HIM. What process, system, and/or policy should you be working on? The list could be huge, but it’s better to be forward thinking than reactive.
·         Ownership: Find out who has been selected to own the process within your organization. Meet with these individuals to assure that HIM is well represented. If an owner has not been identified, then volunteer to start the ball rolling.  
·         Alignment: Anticipate the resources and support you might need from administration. Align your goals with the overarching goals of the organization and ask for what you need.
·         Communication: If you are in management, talk with your staff early on and seek their input. The more people know up front about how their jobs may change, the more support you will receive. If you are working on the front line, ask your manager to share the big picture with your team. 

Help your organization improve compliance with their scores in the following ways:

  • Understand what’s expected/what drives the data
  • Pay attention to the dashboard/scorecards
  • Understand how the electronic medical record (EMR) works and manage it
  • Timely/accurate completion of Records
    •  Establish real relationships with physicians/nurses/clinical staff
    • Get to know your physicians and how they learn (old school, middle of the road, technically savvy)
  • Audit documentation
  • Accurate Coding
  • Customer satisfaction—every patient, every time he/she interacts with HIM. We in HIM are on the front line, too!
I was hoping to retire before another big transition, but no such luck. By that time I will have thicker glasses from staring at EHR’s, a bad back from sitting all day, and a thorough knowledge of ICD-10. Hopefully, this will be the last big change during my career!
 
Identifying Health Information Management (HIM) to Consumers and other Healthcare Professionals; Julie A. Dooling, RHIT; http://www.ahima.org/events/recogweeks.aspx
 
 
 
 

 

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